Clinical Society of Bath Privacy Policy
This Privacy Policy outlines the Clinical Society of Bath ("we", "our", "us” or "the Company") practices with respect to information collected from users who access our website at www.bathclinicalsociety.org ("Site"), or otherwise share personal information with us (collectively: "Users", "you", "your")
Who we are
The Clinical Society of Bath is a registered charity (03162101)
The Clinical Society of Bath Club Ltd is a limited company (03504331)
Registered address is 30 Gay Street, Bath, BA1 2PA
We are committed to protecting your personal information and privacy. This Privacy Policy describes exactly how we collect and use your personal information
We may update this Privacy Policy from time to time. We will notify you of significant changes by placing a notice on our website
If you have any queries about this Privacy Policy, please contact us at ruhtr.clinicalsocietyofbath@nhs.net
How we collect personal information
We receive your Personal Information from various sources:
• When you voluntarily provide us your personal details, for example when you subscribe to the Clinical Society of Bath or make an enquiry via the email contact form;
• When you use or access our Site in connection with your use of our services
What personal information do we collect?
Personal information we collect about you, may include your name, postal address, email address, telephone number and bank details
Lawful basis for processing your personal information
Under Article 6 of the General Data Protection Regulations (GDPR) our lawful basis for processing and holding personal information is 'legitimate interest' as it is necessary for us to use this information in order to provide you with our services
We do not rent, sell, or share Users’ information with third parties except as described in this Privacy Policy
We may use the information for the following:
• to process your annual subscription and reclaim Gift Aid;
• Communicating with you – sending you notices regarding our services, providing you with technical information and responding to any customer service issue you may have;
• To communicate with you and to keep you informed of our latest updates and services;
Your Choices
We assume that all Members of the Clinical Society of Bath, wish to receive notifications of meetings and events organised by us. We may occasionally forward information to Users about other relevant events arranged by third party organisations; however we will never share Users details with them
You may request to:
1. Receive confirmation as to whether or not personal information concerning you is being processed, and access your stored personal information, together with supplementary information
2. Receive a copy of personal information you directly volunteer to us in a structured, commonly used and machine-readable format
3. Request rectification of your personal information that is in our control
4. Request erasure of your personal information
5. Object to the processing of personal information by us
6. Request to restrict processing of your personal information by us
7. Lodge a complaint with a supervisory authority
Please note that these rights are not absolute, and may be subject to our own legitimate interests and regulatory requirements
If you wish to exercise any of the aforementioned rights, or receive more information, please contact our Data Protection Officer (“DPO”) using the details provided below:
Data Protection Officer, Clinical Society/PGMC Administrator, Postgraduate Medical Centre, Royal United Hospital, Combe Park, Bath, BA1 3NG
Email: ruh-tr.clinicalsocietyofbath@nhs.net
We will retain your personal information for as long as necessary to provide our services, and as necessary to comply with our legal obligations, resolve disputes, and enforce our policies. Retention periods will be determined taking into account the type of information that is collected and the purpose for which it is collected, bearing in mind the requirements applicable to the situation and the need to destroy outdated, unused information at the earliest reasonable time. Under applicable regulations, we will keep records containing client personal data, communications and anything else as required by applicable laws and regulations
We may rectify, replenish or remove incomplete or inaccurate information, at any time and at our own discretion
Our policy only addresses the use and disclosure of information we collect from you. To the extent you disclose your information to other parties or sites throughout the internet, different rules may apply to their use or disclosure of the information you disclose to them. Accordingly, we encourage you to read the terms and conditions and privacy policy of each third party that you choose to disclose information to
This Privacy Policy does not apply to the practices of companies that we do not own or control, or to individuals whom we do not employ or manage, including any of the third parties which we may disclose information as set forth in this Privacy Policy
We take great care in implementing and maintaining the security of the Site and your information. We have put in place procedures and technologies to maintain the security of all personal data from the point of collection to the point of destruction. Personal data will only be transferred to a data processing company if they are approved by us and agree to comply with these procedures and policies, or if they put in place adequate security measures
All staff that process data on our behalf are obliged to comply with our strict information security procedures
Please note that some data recipients may be located outside the EEA. In such cases we will transfer your data only to such countries as approved by the European Commission as providing adequate level of data protection, or enter into legal agreements ensuring an adequate level of data protection
We understand the importance of protecting children’s privacy, especially in an online environment. The Site is not designed for or directed at children. Under no circumstances shall we allow use of our services by minors without prior consent or authorisation by a parent or legal guardian. We do not knowingly collect Personal Information from minors. If a parent or guardian becomes aware that his or her child has provided us with Personal Information without their consent, he or she should contact us at
ruh tr.clinicalsocietyofbath@nhs.net
We reserve the right to periodically amend or revise the Privacy Policy; material changes will be effective immediately upon the display of the revised Privacy policy. The last revision will be reflected in the "Last modified" section. Your continued use of the Platform, following the notification of such amendments on our website, constitutes your acknowledgment and consent of such amendments to the Privacy Policy and your agreement to be bound by the terms of such amendments
If you have any general questions about the Site or the information we collect about you and how we use it, you can contact us at
ruh-tr.clinicalsocietyofbath@nhs.net
Clinical Society of Bath, Postgraduate Medical Centre, Royal United Hospital, Combe Park, Bath, BA1 3NG
Last Modified: 17/10/2018